Formally Review and Update the SKAO Data Protection Policy and all Privacy Notices

Review and Update the Data Protection Policy (SKA-GOV-0000061) and the following Privacy Notices:

• Part 1 GDPR Generic Privacy Notice
• Part 2 GDPR Privacy Notice (Events)
• Part 2 GDPR Privacy Notice (Recruitment and Employment) v2)
• Part 2 GDPR Privacy Notice (Visiting Experts)
• Part 2 GDPR Privacy Notice (Website)

This involves:

• Ensuring the text within the privacy notices are appropriate for the SKAO in the IGO era
• Ensuring the text within the privacy notices are still accurate (check with the relevant parties to identify if anything has changed, ensure the stated information is still required, and the purpose of that information has not changed)
• Updating the privacy notices as required
• Identifying if new privacy notices are required
• Submitting the privacy notices to Legal for review/agreement and update if necessary
• Migrating the Data Protection Policy to the new policy document template
• Reviewing and updating the Data Protection Policy (speak to Ian if necessary), ensuring it integrates within the ISMS document set
• Reviewing the Data Protection Policy with the ISMF
• Updating the Data Protection Policy post ISMF review
• Submitting the Data Protection Policy to the IPG for formal review